BlueWave has an immediate opening for an Accounts Payable Analyst, reporting to the Controller. This position is part of the Operational Accounting team. Accounts Payable is responsible for processing timely and accurate payment of PO and non-PO invoices to vendors. The AP Analyst is primarily responsible for periodic payment activity, month-end and year-end close functions, account reconciliations, reporting requirements and responding to internal and external inquiries. The successful candidate is a person who has strong understanding of procure to pay processes. Additionally, this person needs to be self-motivated, possess strong analytical and communication skills and must enjoy researching and problem-solving.

Requirements

• Vendor Management: new vendor setup/vendor corrections as per the company/regulatory policies and procedures

• Accurately validate, process and post vendor Purchase Order (PO) invoices, etc

• Responsible for timely recording of vendor invoices, processing payments and publishing timely reports

• Performing month-end and year-end close functions, including invoice accruals, adhering to Generally Accepted Accounting Principles (GAAP)

• Performing monthly reconciliation of AP accounts - AP Trade, Goods Received/Invoice Not Received (GRIR) and AP Accruals - to resolve issues and ensure accuracy of entries to financial statements

• Demonstrating knowledge of linkages between Vendor Master, Purchasing, Receiving and Supplier invoices in order to troubleshoot issues

• Managing all vendor related inquiries from internal and external stakeholders

• Developing financial digital journey for improving procure to pay processes considering internal controls

• Ensuring that documents meet corporate and regulatory standards (SOX, IRS, FERC)

• Processing invoice adjustments and journal entries, following Operating Accounting guidelines

• Serves as liaison between AP and both internal and external auditors to fulfill audit requests

• Participating with analysts from ERP Application Solutions (EAS) and other IT departments in developing and improving technologies used in the Procure-to-Pay process. Responsibilities include participation in requirements gathering, functional design, user acceptance testing, documentation and training.

• Collaborating with procurement, accounting and other BlueWave departments to identify issues/implement process improvements and maintain open communication

• Preparing invoice payment reports to be submitted to executive team and/or governmental agencies

• Researching and responding to inquiries and ad hoc reporting requests from internal departments and external suppliers

• Providing guidance and support to other AP personnel to assist with process questions and issue resolution

• Demonstrating excellent communication and customer service skills with both internal and external parties

• All other duties and special projects as assigned

Requirements:

• Must be able to perform each essential duty satisfactorily

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• High school diploma or equivalent required and 3 years' Accounts Payable experience, or equivalent combination of education and experience

• Proficiency in Microsoft Office products and ERP for payment and procure to pay technologies

• Working knowledge and understanding of Accounting & Supply Chain processes/procedures

• Ability to demonstrate advanced problem-solving skills, ability to multi-task and work with data

• Strong verbal and written communication, customer service, teamwork and attention to detail skills required

• Proven ability to work in a fast-paced environment and learn quickly